9/2/2022 - Keyboarding Clerk I Finance Department, Treasury Division
Keyboarding Clerk I
Finance Department, Treasury Division
Salary Range: $31,000 - $42,000
Duties: Under direction of the Division Head
The role of the Keyboarding Clerk I is to pay vendors through an efficient process in compliance with the State’s Prompt Payment Law while serving an “Internal Audit” function by reviewing all payment requests for reasonable, appropriate business necessity and reporting questionable transactions to the Division Head and/or CFO for further review and disposition.
Under direct supervision of the Division Head, performs the following:
o Verify clerical accuracy of invoices in agreement with Purchase Orders.
o Review finance system for possible duplicate payments.
o Examine approval from responsible person(s) who have adequate knowledge of the transaction.
o Processing the invoices/vouchers for payment by way of creating ACH or Direct Deposit files, and the physical issuance of printed checks (and subsequently preparing said checks for mailing by hand or through an envelope machine).
o Running the weekly bill list for approval by the CFO, Administrator, and Board Director. Will be required to ensure the bill list foots to supporting purchase orders/invoices that have been received.
o Reviewing open/unpaid purchase orders with applicable departments for appropriate close-out.
o Ensures document retention policies and procedures are followed: scanning back-up documentation into the Finance system, caretaking of records in accordance with State retention laws, and fulfilling open public record requests as needed.
Requirements:
o Sufficient coursework or experience in accounting or general business – degree not required
o Strong knowledge of Microsoft Office programs
o Ability and aptitude to effectively utilize automated financial systems and internet portals
o Ability to use critical-thinking, problem-solving, and decision-making skills
Hours: 35 Hours per week, Monday - Friday, 8:30am to 4:30pm
Note: Offers of employment are contingent upon successful completion of physical fitness screenings and criminal background checks. This position is subject to a typing examination in which candidates will be required to demonstrate proficiency in keyboarding or typing 40 net words per minute.
Applicants shall submit a cover letter, resume and contact information for three references to: Personnel Department, care of Wheeler Fazenbaker at wheelerfa@CumberlandCountyNJ.gov.
Mailed or faxed copies will not be accepted.
Posting open until filled
The County of Cumberland is an equal employment opportunity employer. We are committed to recruit and hire qualified individuals without discrimination and regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, breastfeeding, gender identity or expression, disability, liability for military service, affectional or sexual orientation, atypical cellular or blood trait and genetic information (including the refusal to submit to genetic testing).
Cumberland County employment is governed by the rules and regulations of the New Jersey Civil Service Commission.
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