Administrative Clerk
*** Provisional pending Civil Service Certification ***
Department of Human Services
Starting Salary: $42,613

Duties: Under direction of the Department Head, assists by doing administrative clerical and related work, usually involving assisting with coordinating, planning and accurately memorializing various board and committee meetings and actions; accurately documents fiscal activity and monitors compliance; timely submission of various accurate programmatic, fiscal reports and notifications in a timely manner; does related work as required. Note: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification.  Conversely, all duties performed on the job may not be listed.

Examples of Work
• Assists an administrative official in the formulation of effective policies and procedures for the office and other clerical and related operations of a department or autonomous government agency.
• Assists with coordinating various board and council memberships, meetings, schedules, minutes, subcommittees, etc.
• Assists in analyzing the preparation of the annual departmental budget.
• Assists in drafting proposed ordinances and/or resolutions.
• Collects and analyzes data needed as a basis for administrative decisions in addition to performing general administrative clerical and related work.
• Maintains financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices and vouchers, and collecting and depositing money.
• Makes special investigations for an administrative official.
• Handles correspondence.
• Assists with managing department head's schedule, responds to voice mails and emails as appropriate on behalf of department head.
• Makes decisions requiring knowledge of the organization.
• Supervises directly or indirectly the establishment and maintenance of records and files 

Requirements
• Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization. Note: Successful completion of a two-year college level course in secretarial science may be substituted for two (2) years of the above experience.
• Will  be  required  to learn to utilize  various  types  of electronic  and/or manual recording and computerized information systems used by the agency, office, or related units.
• Appointees will be required to possess a driver’s license valid in New Jersey and abide by County Motor Vehicle Policies to perform the essential duties of the position.

Hours: The typical work week consists of 35 hours, Monday through Friday; however, flexibility in the work schedule may be required.  

Note: Offers of employment are contingent upon successful completion of physical fitness screening that includes drug screening.

Applicants should submit a cover letter and work history to:
Department of Personnel
HR@CumberlandCountyNJ.gov 
OR complete and online application and upload documents at:
https://www.cumberlandcountynj.gov/jobs
Application Deadline: Open until filled

The County of Cumberland offers a wide array of benefits for all full-time employees. Benefits include Retirement Programs, Medical/RX Insurance, Dental Insurance, Vision Insurance, Life Insurance, Employee Assistance Program (EAP), Supplemental Insurance options, Paid Leave, and Tuition Reimbursement.   Specific benefits are subject to the provisions of County policy and the applicable collective bargaining agreement. Part time employees are eligible for leave benefits as required by New Jersey law.

The County of Cumberland is an equal employment opportunity employer. We are committed to recruit and hire qualified individuals without discrimination and regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, breastfeeding, gender identity or expression, disability, liability for military service, affectional or sexual orientation, atypical cellular or blood trait and genetic information (including the refusal to submit to genetic testing).

Cumberland County employment is governed by the rules and regulations of the New Jersey Civil Service Commission.