Confidential Assistant (Unclassified)
Salary: $41,000
Cumberland County Library
Definition: Under direction of the Library Director, performs varied, advanced fiscal, clerical and program support functions. Performs other related
duties as assigned. The duties for this title are for illustrative purposes only. A particular position using this title may not perform all
duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Duties: Under direction, corresponds with the public, library staff, as well as other County Departments. Prepares clear, sound, accurate, and
comprehensive reports, establishes and maintains suitable records and files, and assists with meeting preparation and meeting minutes.
Prepare statistical or other needed reports. Demonstrates ability to independently and accurately perform varied, complex administrative
secretarial, advanced clerical, and program support functions. Will schedule and manage library meeting room calendar. Strong
computer literacy and proficiency with working knowledge of Microsoft Office software programs. Will be required to learn to utilize
various types of electronic and information systems used by the library. Exercises independent judgement and ability to make decisions
in accordance with delegated responsibilities. Ensure deadlines are met. Under direction, process payroll. Prior experience in a library
environment not required but encouraged.
Examples of Work:
? Assists with coordinating various board and council memberships, meetings, schedules, minutes, subcommittees, etc.
? Maintains financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices and vouchers, and collecting and depositing money.
? Supervises directly or indirectly the establishment and maintenance of records and files
? Works effectively and harmoniously with members of the governing body, fellow employees, and the public.
? Plans, organizes, and coordinates requests as needed across multiple departments.
? Possess strong verbal and written communication skills for internal and external communication.
Requirements:
? Three (3) years of professional experience in a business or government agency providing administrative support servicesOR possession of a bachelor’s degree from an accredited college or university plus one (1) year of the above-mentionedprofessional experience.
? Read, write, speak, understand, or communicate in English sufficiently to perform the duties.
? Appointees will be required to possess a driver’s license valid in New Jersey and abide by County Motor Vehicle Policiesto perform the essential duties of this position.
Hours: The typical work week consists of 35 hours, Monday through Friday; however, flexibility in the work schedule to cover publicservice areas may be required.
Note: Offers of employment for this title are contingent upon successful completion of physical fitness testing that includes drugscreening.
Applicants should submit a cover letter and work history to:
Department of Personnel
HR@CumberlandCountyNJ.gov or fax to 856.453.2121
OR complete and online application and upload documents at:
https://www.cumberlandcountynj.gov/jobs
Open Until Filled
The County of Cumberland offers a wide array of benefits for all full-time employees. Benefits include Retirement Programs, Medical/RX Insurance, Dental Insurance, Vision Insurance, Life Insurance, Employee Assistance Program (EAP), Supplemental Insurance options, Paid Leave, and Tuition Reimbursement. Specific benefits are subject to the provisions of County policy and the applicable collective bargaining agreement. Part time
employees are eligible for leave benefits as required by New Jersey law.
The County of Cumberland is an equal employment opportunity employer. We are committed to recruit and hire qualified individuals without discrimination and regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, breastfeeding, gender identity or expression, disability, liability for military service, affectional or sexual orientation, atypical cellular or blood
trait and genetic information (including the refusal to submit to genetic testing).
Cumberland County employment is governed by the rules and regulations of the New Jersey Civil Service Commission.